Inclusivv's virtual hosting option empowers you to bring even more voices to the table, and provides for more flexibility, accessibility and convenience than ever before. Follow these simple steps to set up your own online conversation.
HOW TO SET UP YOUR ONLINE INCLUSIVV CONVERSATION
To host an online conversation, go to www.inclusivv.co, and click "Host a Public Conversation."
On this page, you will be able to browse available topics.
Click on a topic to learn more about it, and if it's a good fit, click "Host Your Own" and follow the simple prompts.
Step 1: The first step is agreeing to arrange a quiet venue (including an online room) where people can easily hear one another, to follow the conversation guide and share key insights afterwards.
Choose what type of Inclusivv conversation this will be, either "Open Invite" (meaning that anyone can attend) or "Invite Only" (where guests have to request an invite and hosts must approve each guest). We always recommend going "Open Invite" to allow for the greatest level of diversity, especially with online conversations.
Regardless of which option you choose, we highly recommend inviting guests to your online conversation to help spread the word. You'll receive specific tips on how to recruit guests before your conversation date.
You'll be automatically prompted to select "Online" as your conversation location.
Next, you'll select which video service you want to use for your conversation — the Inclusivv video service, or one of your own.
If you have an existing Zoom, Google Meet or other video service that you're comfortable using, select the option: “I have a video service I'd like to use” and you can enter in the link, along with instructions for your guests.
You will be asked to input the city you will be hosting from (this is for time zone purposes), an online link for your attendees to join (this can be a Zoom, Google Meet, BlueJeans, or whatever you are most comfortable with using), and special instructions for your guests on how to access your online room.
If you don’t have an online meeting room you can use, you can use our integrated tool - Daily.co - to host your conversation. We have pre-populated instructions for your guests and all you need to input is the city you are hosting from (for time zone purposes) and the number of guests.
For the number of guests, we recommend between five to eight guests for a total of six to nine people for online conversations, given the shortened time frame and attention span.
Finally, select the date and time.
We recommend for online conversations a length of either an hour, or at most an hour and a half. To change the time, simply hold down the arrow button.
Then press submit and SUCCESS! You're hosting an online conversation!
Now you can invite guests. You have the choice to invite guests via email or Facebook or both!
The "invite guests by email" feature automatically populates the date, time, title and RSVP link, so all you need to do is add the email addresses.
NOTE: If you need to make any edits to your conversation or want to have a conversation with only people you know and "hide it" from the homepage, learn how here. You'll also be able to manually mark your conversation as full using these instructions.
Now, check your inbox!
Make sure to check the email you used upon sign-up. You'll find an email providing you with a link to your online conversation page on inclusivv.co, confirmation of the time, date, and join link, along with a link to download the Host Guide.
You and your guests will receive email updates with a link to your online conversation room 36 hours and 1 hour before the start of your conversation, but you can also access the link via your conversation page 10 minutes before the start of your conversation.
Your page will update to include the “Join Online Conversation Now” button like you see below.
You and your guests can click this button and be automatically redirected to whatever online meeting room link you have chosen to use for your conversation.
If you need help after reading this article, feel free to ask us at [email protected] or click on the blue icon at the bottom right of your screen. If you have more questions about hosting an online conversation, check out our FAQ page here.
You're all set! We hope you enjoy hosting your online Inclusivv conversation and can't wait to hear how it goes! Share and tag us @inclusivv. We're excited to see your smiling faces!