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Facilitator FAQ

Commonly asked questions about all things hosting!

Jenn Graham avatar
Written by Jenn Graham
Updated over a week ago

How will I get the host guide?

Do I have to come up with questions?

Nope! The Host Guide that has 3 big questions that you'll ask the group. For each question, you'll give each guest equal time to share their answer. There’s nothing you need to do to prepare except read through the Host Guide.

Do I need to be an expert on the topic I choose?

Not at all! The Inclusivv model invites everyone (including the host!) to come as they are, with what they know, ready to learn from others. Everyone has experiences and perspectives they can share and we’re all bound to walk away with new insights and fresh perspectives.

Can anyone facilitate?

Yes! After attending Facilitation Training - you have the skills to facilitate any Inclusivv conversation. You can check out out free topics here.

All you have to do is figure out the date and time, choose your desired video call service (for virtual events) or venue (for in-person events), and follow the host guide.

Can anyone facilitate a conversation on any topic?

Some topics are designed specifically for a certain city or region and the questions won't always make sense for people who aren't living in that community. If you're logged in, the topics available to you to host should be suitable for your region.

Do I have to invite guests?  How do I get guests?

We encourage hosts to reach out to their networks in search of a diverse group. We provide sample text you're welcome to use! If you list your conversation as ‘open,’ people will be able to find your conversation by browsing the platform and the Inclusivv team will also point people to your conversation. Once your conversation reaches its max guest capacity, it will show up as 'full' on the platform.

Can I remove a guest if they tell me they can't make it?

Yes! If someone tells you they're no longer able to attend, they can remove themselves from the guest list and so can you. Just go to the "my conversation" tab in the top right-hand corner of the website, select the relevant conversation and click 'change details' (see the screenshot below). Scroll down and check their name at the bottom under 'remove guests' and click submit. This way, someone else will be free to take their place. 

What if I need to change the details of or cancel a conversation I'm hosting?

If you need to change the details or cancel your conversation, go to "my conversations" in the top right-hand corner of the website, find the conversation you want to change and click 'change details' (see the screenshot above). You will be able to make edits to the event or cancel the conversation. Any changes you make will prompt an automatic email to your guests.

Am I in charge of communicating with guests pre and post-conversation?

Nope! We'll take care of communicating with your guests (if they have RSVPd via your conversation page). We automatically send relevant information to your guests after they sign up, including friendly reminders in the lead up to the conversation.

That said, we also encourage you to send your guests a message at any time via the 'Manage Guests' tab. Your guests would love to hear from you! A personal message can help your guests to feel comfortable and welcome in the lead up to the conversation.

What if I can't get anyone to register for my conversation?

We recommend having at least 4 guests at each conversation. If you're in need of more guests, our team will be happy to try to recruit people. If you still don't have 4 guests 24 hours before your conversation, it can be a good idea to reschedule the conversation.

Can I bring a guest to the conversation who hasn't registered?

We ask that everyone wishing to attend a conversation register for the conversation individually via our website. It's easy and only takes 2 minutes!

Why do I have to create an account?

You need to create an account in order to host or attend a conversation. This way we can make sure you have the information you need as a host or guest ahead of your conversation.

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